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WEB SITE
This is the school-specific, secure Internet site where the data is
available for review. As soon as the data is collected from the SFA, it is
presented on the web site. The data from all sensors, all semi-automated and
digital manual forms is available for review. Incidents are reported when
data is out of limits. Corrective Action forms and the action taken is
presented. This provides a link from all aspects of the food process from
Receiving, thru Storage, thru Preparation thru Serving and any cooling and
reheating that may be necessary. In addition, it will allow an audit to be
conducted in minutes rather than hours. When all results are within limits,
they are recorded for future review. However, when a piece of data is out of
limits, a reference to the point will appear in the Incident column. The
program operates on “No news is good news”. As long as an Incident is not
reported, all data is within prescribed limits.
The data will be stored for three years.
The data is always available for review and analysis. It can be downloaded
for reports, budgeting or other analyses.
Schedule Web Page – There will be a link on the
Home Page to the Schedule page. The Schedule page will consist of pull down
menus with all the items for specific categories such as entrees,
vegetables, fruits, or others. Scheduling o f items is necessary
to populate the forms in the PDA.
INCIDENTS
An Incident is a reported data entry that is outside the prescribed limits
for a specified control point. Examples are:
- Walk-in cooler above 41F.
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Ground beef entrée out of oven at < 155F.
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Reheated entrée does not reach 165F.
When an Incident occurs for coolers and freezers, it automatically creates an
Incident on the SFA manager’s Home Page and at the same time, alerts the
designated individuals. This alert will be an email, a cell phone message or
an email pager message. One of the cell phone message recipients must be an
on-site employee so that they can take actions as needed. A second person
may be an off-site member of the management team so that they are
immediately aware of an Incident. Additional persons such as maintenance
personnel for refrigeration may also be called automatically. A Corrective
Action form is automatically generated and can be completed on the Home
Page.
When data that is out of the prescribed limits is entered into a PDA screen,
either semi-automatically from a temperature probe or digitally manual, a
Corrective Action screen automatically pops up on the screen. The actions
prescribed/taken must be documented on the Corrective Action screen so that
the program will continue.
CORRECTIVE ACTION FORMS
A Corrective Action form is generated for every control point that is
measured. Corrective Action forms are not limited to the Critical Control
Points (CCPs) of the HACCP plan. The Corrective Action steps presented for
each control point have been taken directly from the NFSMI HACCP-based SOP.
There is also a Comments section for additional information input.
Digital Signatures and Time Stamps – whenever a form is opened on a PDA,
that form is stamped with the digital signature of the person who logged
into the PDA and also the time. When a Corrective Action form is generated,
the form is time stamped and stamped with the digital signature of the
person who was using the form. Each employee using the PDA is provided a
code for entering the program and that code links to their name to create
the digital signature.
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freezer
temperatures. The wireless sensors are utilized in the
walk-in cooler and walk-in freezer as well as the on-line food coolers that
are on continuously. Temperatures will be recorded at 30-minute intervals.
Alerts will be generated whenever the temperatures are outside the
prescribed limits. An alert consists of an email, a cell phone call and an
email pager call. In
addition, a Corrective Action screen is automatically generated for action
and documentation.
